Identify the actual goods
Begin with a clear lot reference and a written description. Ask for current photographs of the goods being offered, including packaging and any details that matter to your business.
- Product names, styles and item references.
- Material or fibre composition, where relevant.
- Sizes, colours and the number of each variation.
- Labels, branding and the product information needed for your market.
Confirm quantity and condition
Ask whether the quantity is expressed in pieces, pairs, sets, cartons, pallets or another unit. Confirm the minimum quantity and whether partial-lot purchases can be considered.
Request a description of condition rather than assuming surplus goods are uniform. If a batch contains exceptions, ask how they are counted and recorded. Discuss samples or an inspection where useful; arrangements and costs need to be agreed.
Understand the packing
Packing information helps you plan handling and transport. Ask for the quantity per carton, total carton count, dimensions and gross weight. If goods are palletised, confirm pallet details as well.
- Units per inner pack and outer carton.
- Whether the assortment is separated or mixed within cartons.
- Carton count, dimensions and weights.
- Any packing changes you need and whether they can be arranged.
Put the agreed details together
Before proceeding, make sure the quotation refers to the lot, quantity, condition and packing you discussed. Include your destination and ask for clear shipping responsibilities and timing.
Keep the lot reference and the confirmed information together. A catalogue example is a useful starting point, but it does not replace agreement on the actual batch.